How to use ChatGPT for Cold Emailing

Can you believe we turned the corner of the 21st century two decades ago and how far we've come since?

The "age of AI" claim has genuinely lived up to its name, as this could be the last invention we ever need to make, and it's all accessible at your fingertips today.

Whether you're creating meal plans, writing essays or presentations, researching ideas, or figuring out how to train your dog in the best possible way, AI is opening up a whole new world of possibilities, and today, we're focusing on one area in particular.

Cold emails.

Everyone writes cold emails at some point in their lives. You could be networking, applying for a job, presenting a new idea, securing a new customer for your business, asking people to attend your event, and so much more.

If you have a message to send, a cold email could be the way to do it.

Fortunately, gone are the days of having to write our emails by hand, trying to figure out the best way to share your message - a way that will actually get your reader's attention and make them want to know more.

Quite simply, you can use generative AI to do the hard work for you.

Specifically, ChatGPT. 

That's what we're covering today as we deep dive into the world of ChatGPT and how it can help you write the best cold emails that get results every single time. 

Everything you need to know is right here, so let's dive on in.

An Introduction to ChatGPT

A computer screen displaying the ChatGPT homepage on a purple background
A computer screen displaying the ChatGPT homepage on a purple background

Let me give you a crash course on what ChatGPT is all about so we're on the same page.

ChatGPT is a powerful AI language model developed by the brilliant minds over at OpenAI. It became the fastest-ever app to grow to 100 million users in just two months (this took FaceBook four and half years) and has been a household name in the AI race ever since.

We won't deep dive into how ChatGPT works on a technical level because that's a topic all in itself (there's a great video on that here), but here's how it works.

You type some text into the bar on the website, known as a prompt, and the AI model will respond in how it thinks is the best possible way. The answer is derived from a massive data set the AI model has been trained on.

So we may ask something like "What is the most popular type of dog in the US?" and the AI will look through all the possible data it has access to (it can now take data from the live internet as well) to generate text, giving you the best answer possible.

ChatGPT GPT-4 displaying the answer to the most popular dog in the US.
ChatGPT GPT-4 displaying the answer to the most popular dog in the US.

Using this, you now have access to a tool that can help you achieve all kinds of amazing things, from writing articles or blog post content and scheduling your day to generating images and drafting cold emails.

It's pretty amazing, and it's easy to see why the platform is so popular.

The Benefits of Using ChatGPT for Cold Email Campaigns

A graphic displaying someone reading their emails on a tablet
A graphic displaying someone reading their emails on a tablet

Cold emailing is like sending a digital message-in-a-bottle out into the vast ocean of the internet. 

You're reaching out to potential customers or partners LITERALLY out of the blue, with zero prior contact. 

Sounds daunting? You bet it is!

Here's the kicker with cold emails:

  • You could write sales emails that just end up in the icy depths of the spam folder.
  • Getting the tone just right without sounding like a robot? It's a challenge, to say the least.
  • It feels like you need to be a wordsmith and a psychic, all in one, guessing the recipient's interests and needs, tailoring the email in a way that speaks to them precisely.

Using ChatGPT for writing your cold campaign content, however, essentially allows you to tick all these boxes in just a few seconds, helping you generate content that works in a fraction of the time. 

Let's break down the benefits a little further:

  • Personalization at Scale: Imagine tailoring your emails to resonate personally with EACH receiver! That's ChatGPT, the personalization hero! However many people you want - all automatically.
  • Efficiency Booster: This AI is your sidekick, ready to whip up drafts while you grab a coffee. Emailing faster than a speeding bullet! Well, about 30% on average, according to statistics.
  • Spam Folder? Nope!: Crafted with human-like warmth, these emails are ready to cozy up safely in the inbox. Since they're unique and well-written, there's very little chance of them ending up where they don't below.
  • Testing, Testing 1-2-3: A/B testing email variations is a breeze. More data, more power, more wins! ChatGPT really helps you deliver the results time and time again.

By tapping into ChatGPT, you're not just sending cold emails; you're sprinkling them with AI magic that can potentially warm up any lead's interest! 

Ready to get started in drafting your own emails? It's time to step into it.

Step-by-Step Tutorial: Using ChatGPT for Cold Emailing 

Now we've caught up on all the flashy features of using ChatGPT for cold emailing, it's time to get down to business. 

And by that, I mean making ChatGPT work its magic and creating some cold emails for you! Here's a step-by-step guide on how you can use ChatGPT to supercharge your cold email game:

Step 0: Setting Up ChatGPT

A screenshot of the ChatGPT log in homepage
A screenshot of the ChatGPT log in homepage

If you've already got yourself a ChatGPT account and you've been using it, go ahead and skip this step.

If not, head over to the ChatGPT website, sign up for an account using your email address, and open a new chat window.

If you're using a free account, you'll be using the GPT 3.5 model, which isn't bad, but I highly recommend paying $20 a month for the premium level. This gives you access to GPT-4, which offers far superior results.

We'll be using GPT-4 in this tutorial to write cold emails.

Step 1: Write a Detailed Prompt

Every ChatGPT task starts with the prompt.

While you can get creative with your prompt (and this is really the art of using GPT), here's the mindset you need.

Start by imagining you're in an office, and you have your assistant, GPT, working next to you. Across the desk, you look over and say, "Hey, I need you to write a cold email to Alex from Company XYZ promoting our new product."

There you go; that's your ChatGPT prompt.

"Write me a cold email to Alex from Company XYZ promoting our new product."

ChatGPT can write cold emails all day every day
ChatGPT can write cold emails all day every day

Of course, this would work (see above), but you need to input far more detail to get better results. The one above? Well, it's problematic for reasons including:

  • It's too long.
  • It's too generic
  • It lacks personality.
  • It's guessed what our topic is.

Instead, try something like:

"Write me a professional cold email in a conversational tone to Alex from Company XYZ promoting our new office cleaning services. They are concerned with pricing, so ensure the sales email that eases their worries. Keep it under 100 words."

ChatGPT writing a more engaging and compelling cold email for your cold email campaigns
ChatGPT writing a more engaging and compelling cold email for your cold email campaigns

As you can see, the results are much better.

Again, imagine you're briefing an actual human about your ideal customer, their industry, pain points, and the solutions you cater to those point points.

That's ChatGPT as an AI writing assistant in its entirety!

Step 2: Optimize Personalization

Even AI needs a little coaching, especially when cold email writing.

If the first draft isn't quite up to scratch, simply ask ChatGPT to add personalization and make necessary adjustments. You might ask, "Can you add personalization placeholders?" or add precise requests in the same thread to guide your AI buddy.

One of the best ChatGPT cold email prompts is how easy it makes personalization
One of the best ChatGPT cold email prompts is how easy it makes personalization

However, you can take this step further, and this is what a lot of ChatGPT won't tell you.

Once you've created your perfect email template, you can get GPT to make multiple templates and mass-produce the email differently.

Let's say you have your email basics, such as the email above.

Now, make a list of all the people you're emailing, giving their name, their pain point, and the company they work for (and yes, I generated these in ChatGPT too, which is something you can do if you feed it data).

A table of potential clients and people you could write a cold email too.
A table of potential clients and people you could write a cold email too.

Now, give ChatGPT this list and ask it to create a unique, 100-word email that customizes the email based on your list.

The prompt would look like this:

"Can you write this email out, keeping each one 75 words long, and customize the content to fit the needs and expectations of the recipients in this list:"

You can paste data from your cold email campaigns into ChatGPT for it to use in your emails
You can paste data from your cold email campaigns into ChatGPT for it to use in your emails

Don't worry that the table content isn't formatted. ChatGPT is very clever when it comes to understanding what you want and how data is presented, especially when it comes in an organized pattern, such as this.

The delivered results of such a prompt look like this:

A series of cold emails written to reflect the data given to it via your cold emailing strategy
A series of cold emails written to reflect the data given to it via your cold emailing strategy

And the list went on.

Now, there is a word cap to ChatGPT, so don't expect to write 100s of emails in one prompt. In the prompt above, all ten emails were written, but the body content of each email became progressively shorter as the generation went on.

Depending on your email length, break it down into 3-4 emails at a time, copy and paste them out, and away you go.

Step 3: Perfect The Call-To-Action

Got your personalization sorted? Great! Let's focus on the Call-to-Action (CTA) next. 

If you find the CTA lacking, you could prompt with, "Can you add a more compelling call to action, one that would prompt a click?"

Maybe give ChatGPT the prompt to give you several options, allowing you to choose and tweak until you get your favorite.

When you write cold emails, especially sales emails, you need to ensure the call to action is designed to get results
When you write cold emails, especially sales emails, you need to ensure the call to action is designed to get results

Step 4: Set the Right Tone

As I mentioned before, tone and voice are everything in an email.

You need to make sure you're writing emails in a way that connects with the reader. Some people will love casual and conversational, and sometimes, it's more appropriate to be formal and professional. 

And in addition to that, maintaining a 'human' touch in the automation process is key. 

To achieve a friendly and conversational tone, request ChatGPT with something like this: "Can you make the tone sound more friendly and conversational?" or whatever kind of style you want.

A table of potential clients for sales emails featuring names, pain points, company names, and best tone of voice for connecting with them
A table of potential clients for sales emails featuring names, pain points, company names, and best tone of voice for connecting with them

If you're working on bulk emails, you can simply add the tone of voice you want the emails written into the rest of the information, as laid out in our table below:

Step 5: Keep Improving

Perfection is a pursuit, and while impossible, we're aiming to get things right as best we can. First impressions count when it comes to emails.

To optimize the email content for higher conversion, you can ask, "Can you optimize the email content for higher conversion?"

Using ChatGPT to not only write cold emails, but to perfect and improve them too
Using ChatGPT to not only write cold emails, but to perfect and improve them too

Or, in this case, "Can you optimize the email content for higher conversion? Give pointers to how you've improved the content and why."

Don't forget you can use this approach on your follow up emails
Don't forget you can use this approach on your follow up emails

Make sure you actively reject inappropriate requests by saying what you don't want to include but try to keep the prompt positive. For example, "Don't use passive voice" should be "Only use active voice".

You can also ask GPT to give you tips on improvements, perhaps by scraping the best tips to write a cold email around from the internet.

Step 6: Generate Catchy Subject Lines

A good subject line is crucial in personalized cold emails. Get it wrong, and no one's clicking on your content, even if it's the best content they've ever read.

For multiple options that you can A/B test, you could ask for, "Can you write 5 subject lines for this email?"

Using ChatGPT to write optimized and effective subject lines
Using ChatGPT to write optimized and effective subject lines

Step 7: Crafting Follow-Up Emails

Follow-ups are crucial in any cold email campaign. ChatGPT prompts for follow-up emails can look like this: 

"Could you please share 3 follow-up emails for multiple recipients of this same email for prospects that have opened the email but not responded?"

A follow up email series generated in seconds by ChatGPT using a simple ChatGPT prompt
A follow up email series generated in seconds by ChatGPT using a simple ChatGPT prompt

And don't forget, when you using a proper mailing service, like MailChimp or Covertkit, you can simply copy and paste this content in for automated follow ups, meaning very little work on your behalf while generating very positive results.

Step 8: Quality Control

To err is human; to correct is AI. You can ask GPT-3 or 4 to proofread, "Can you proofread this email for me?" or to gauge the tone, "Can you please describe the tone of this email and suggest edits?"

This is especially important if you've taken the content ChatGPT gave you, edited it yourself by hand, and now need to ensure professionalism.

Using a ChatGPT prompt to proofread and edit your email content
Using a ChatGPT prompt to proofread and edit your email content

Step 9: Perfect for Your Ideal Customer

Lastly, make sure the content resonates with your ideal customer profile. 

An example prompt can be: "Can you create a cold email for a startup owner that requires Lead Generation software? His main pain points are that he has too many options in the market. Keep the email short."

A fully improved ChatGPT cold email ready for sending
A fully improved ChatGPT cold email ready for sending

And voila! 

That's how you can harness the power of ChatGPT to revolutionize your cold email game. Buckle up and get ready to soar high above those open and response rates! 🚀

A List of Valuable ChatGPT Prompts Write Cold Emails

Crafting cold emails is part art, part science, and with the proper prompts, ChatGPT can be your secret ingredient. 

Here are a few handy prompts and a sneak peek into how they can be a game-changer in your cold emailing initiatives.

Don't forget you don't need to use the exact prompt every time. Customize it to suit your needs!

Catchy Email Subject Line

"I am a [Your Profession] looking to reach out to [Prospective Client Name], who works in [Type of Business]. Can you help me come up with a few captivating subject line options? Give 5 examples."

Using ChatGPT cold email prompts to generate better subject lines
Using ChatGPT cold email prompts to generate better subject lines

Benefit: A catchy subject line is critical to grab your recipient's attention among a sea of other personal and cold emails. With this prompt, you can get ChatGPT to write your intent into a compelling opener that piques curiosity and prompts a click.

Drafting a Cold Email

"I need to write a 100-word cold email to [Prospective Client's Name or Role] of [COMPANY NAME]. Please help me draft a personalized and engaging email that adheres to the 2:1 rule (it talks about the prospective client 2x more than it talks about me) and includes a strong call to action."

Cold emailers can draft an effective email in seconds
Cold emailers can draft an effective email in seconds

Benefit: Craft a very concise email, engaging, and personalized cold email outreach by clearly communicating the value you offer. This prompt will help you uphold the golden 2:1 rule - emphasizing the client's needs over selling your services.

Don't forget to add product info to the prompt if you want ChatGPT to write about it!

Brainstorming Free Upfront Value Ideas

"I need to brainstorm some ideas for providing free upfront value to a prospective client. The client is in the [Client's Industry] industry. Given this context, could you help me come up with a list of practical, feasible, and not too time-consuming ideas for providing free upfront value to this client?"

Giving away value for free shows how ready you are to engage and provide for your clients
Giving away value for free shows how ready you are to engage and provide for your clients

Benefit: Offering upfront value builds trust and creates a strong impression. Use this prompt to generate ideas that match your skills and client's needs — no extra hours spent brainstorming!

Cold Social Media Messaging

"I want to send a direct message on Instagram to [Potential Clients]. Their recent post about [Specific detail about their recent post] resonated with me. Can you help me compose a brief but impactful message that makes a good impression on the target audience and stimulates a positive response?"

Don't forget that SMS, email, and social media are all places you can use these cold email tactics to generate leads
Don't forget that SMS, email, and social media are all places you can use these cold email tactics to generate leads

Benefit: ChatGPT can help you spin the wheels of conversation on social media, creating personalized and impactful DMs that keep the conversation going. Your outreach just got broader and better! 💬

You get the idea.

And just for reference, and because I want to make sure you've got everything you need when it comes to writing cold emails, here are some more AI writing tool prompts you may find handy:

  • Detailed Introductory Cold Email Prompt: Write a cold email to a prospect in the Sales Industry. Their main pain points are not generating enough qualified leads at scale and manually trying to reach leads one by one, which is proving to be time-consuming. The solution we offer is cold emailing software. Keep the email within 100 words.
  • Prompt to Add Personalization Placeholders: Can you add personalization placeholders to this cold email to create rapport with the prospect and make our cold email copywriting more targeted?
  • Prompt to Improve the Call to Action (CTA): Can you add a more compelling call to action, one that would prompt a click and encourage a higher engagement rate based on a leading cold emailing strategy and desired action?
  • Tone Adjustment Prompt: Can you make the tone of this cold email sound more friendly and conversational to resonate with our prospect and encourage a dialog?
  • Content Optimization for Conversion Prompt: Optimize this email content for a higher conversion rate by touching more specifically on the client's pain points and how our solution uniquely addresses them?
  • Prompt for Different Subject Lines and More Options: Can you write engaging subject lines for this email that are succinct, capture the main value proposition, and are optimized for open rates? Ten in total.
  • Subject Line and Preview Text Optimization Prompt: Optimize the length of the subject lines. Include preview texts for readers using smartphones. Ensure the content is less than 50 characters and grabs attention.
  • Automated Follow-up Email Sequence Prompt: Could you please share 3 follow-up emails for this same email for prospects that have opened the initial email but not responded? Include a lead magnet in the sequence.
  • Prompt for a Tone and Proofreading Review: Can you please describe the tone of this email and suggest edits for clarity and effectiveness?
  • Ideal Customer Profile-Specific Content Prompt: Can you create a cold email for a startup owner that requires Lead Generation software? His main pain point is that he has too many options in the market. Keep the email concise and focused on value differentiation.

Bringing all this together, it's easy to see that the magic of these prompts is in their ability to humanize the automated process when you need to write emails, making your cold leads feel recognized and valued. And that is the real cheat code to boost your cold email game! 🚀

Final Tips for Writing Cold Emails with ChatGPT

  • Crystal Clear Prompts: Be as clear as a summer sky when it comes to your ChatGPT cold email prompts.🌞 Whether you want a dash of personality or a saucy subject line, let ChatGPT know exactly what you’re looking for!
  • Dare to Experiment: Consider yourself a brave soul forging new dialogues! Different prompts yield different results, so while you can keep using the same prompt verbatim, you’ll get better tailored results as you write your own!
  • Practice Makes Perfect: Just like with an instrument, or mastering a sport, practice is the key when it comes to ChatGPT.🏋️ The more you use it, the more it becomes attuned to your style and needs!
  • Make Cold Emailing Warm: With ChatGPT as your trustiest of sidekicks (literally!), transform dry, lifeless, cold emails into friendly, engaging conversations that your prospects just can’t wait to reply to!

Conclusion

And that's a wrap!

We've fully covered the game-changing landscape where ChatGPT redefines the cold email game. Right now, at this very moment, ChatGPT morphs the task of whipping up personalized messages from a chore into an exhilarating productivity tornado - a technology available at your fingertips.

And now the ball's in your court! With the gems of wisdom above, you're all set to transform cold emailing from a feared chore into an exciting expedition of forging connections.

But hey, remember, the tricks and tips are just your launchpad. The true results come when you sprinkle your personal flair and dreams into every message, blending AI's spark with your own to light up real bonds.

With ChatGPT as your ally, you're not merely dispatching emails.

You're opening doors to possibilities, one click at a time.